Last Updated: November 21, 2024
In order to ensure transparency and give you more control over your personal information, this privacy policy (“Privacy Policy”) governs how we, Deep Ocean Security Ltd. (“ Deep Ocean ”, “ we ”, “ our ” or “ us ”) use, collect and store personal information that we collect or receive from or about you (“ you ”) in connection with (the “ Website ”) and the services provided by us (the “ Services ”).
We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to personal information. Important note : Nothing in this Privacy Policy is intended to limit in any way your statutory rights, including your rights to a remedy or other means of enforcement.
Table of contents:
This Privacy Policy can be updated from time to time and, therefore, we ask you to check back periodically for the latest version of this Privacy Policy. If we implement material changes in the way we use your personal information, in a manner that is different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means and take any additional steps as required by applicable law.
1. WHAT PERSONAL INFORMATION WE COLLECT, WHY WE COLLECT IT, AND HOW IT IS USED
i. We Process the Following Personal Information:
a. Information provided through the Services. We collect personal information that you voluntarily provide, such as your full name, email address, user details, and your usage pattern, as well as any other information that you decide to provide us. We also collect the contact and billing information of our customers. Users can decided to log-in to the services with their Google and/or Microsoft credentials.
b. Information provided through the Website. When you use the Website, we collect and process full name, email address, and any other information provided when you interact with the Website.
c. Information automatically collected. We automatically collect certain information through your use of Ocean Security's Services and Website, such as cookie, pixels, tracking technologies and similar identifiers (“ Technologies ”), your Internet protocol (IP) address, and other device identifiers that are automatically assigned to your device, browser type and language, geo-location information (based from the IP address), hardware type, operating system, internet service provider and other information about actions taken through the use of the Services and Website.
d. Information from Other Sources . Ocean Security also may obtain personal information about you from other sources, including publicly - or commercially- available information, and through third-party data platforms, partners and service providers.
e. Information you provide to us in person . For example, when you visit one of our exhibition booths or attend one of our events and you provide us with your contact details.
f. Information we collect from online interactions . For example, if you attend a webinar, contact us via social media or otherwise interact with our business, including as a representative of a current / prospective customer, supplier or partner, we track and make a record of those interactions, which may contain your contact details, such as full name, email address, messages and any other information that you decide to provide us with.
ii. We process personal information for the following purposes:
a. To provide you with the Services . We will use the personal information, including, without limitation, for the following purposes: (i) allow you to create an account; (ii) to provide you the Services and to process your requests; (iii) communicate with you about your use of the Services and for support purposes; (iv) fulfill any instruction and/or request made by you in the context of the Services; (v) send you push notifications and/or emails and notifications regarding your account or certain features of the Services, including, updates pertaining to your subscription, and related to the services we provide you with; (vi) to personalize your experience with our Services; (vii) to allow you to create more users and administrate your users; and (viii) to generally administer and improve the Services.
b. To allow you to make use of our Website. We will use your personal information to allow you to make use of our Website, including, (i) if you request a demo, we will use your personal information to process and answer your request for a demo; (ii) to answer your questions and to allow you to communicate with us; (iii) to analyze your use of our Website and to improve our Website; and (iv) to customize your experience.
c. For Administrative Purposes . Ocean Security uses your personal information (i) to respond to your questions, comments, and other requests for customer support, or information, including information about potential or future services; (ii) to provide you with the Ocean Security Services; (iii) for internal quality control purposes; (iv) to send you our invoice and for billing purposes; (v) to establish a business relationship; and (vi) to generally administer the Ocean Security Services.
d. To Market our Website and Services. Ocean Security uses personal information to market Ocean Security Services. Such use includes (i) notifying you about offers and services that may be of interest to you; (ii) tailoring content, advertisements, and offers for you, including, targeting and re-targeting practices; (iii) conducting market research; (iv) developing and marketing new products and services, and to measure interest in Ocean Security's services; (v) other purposes disclosed at the time you provide information; and (vi) as you otherwise consent.
e. Security purposes . Some of the personal information mentioned in this Privacy Policy will be used for detecting, taking steps to prevent and prosecuting fraud or other illegal activity; to identify and repair errors; to conduct audits; and for security purposes. Personal information may also be used to comply with applicable laws, with investigations performed by the relevant authorities, law enforcement purposes, and/or to exercise or defend legal claims.
f. De-identified and Aggregated Information Use . In certain cases, we may or will anonymize, aggregate and/or de-identify part or all of your personal information (including Customer Information) and further use it for internal and external purposes, including, without limitation, to analyze and improve Ocean Security services (including through the use of artificial intelligence), to create communities and databases which will help our customers to detect malicious activities, for research purposes, to personalize, assess, and improve, test and enrich our Services and enhance your experience with them and/or to develop new product features and improve existing offerings. We may use and/or share such anonymous information internally and/or externally.
g. Cookies and Similar Technologies . We use Technologies to automatically collect information through the Website and Services, which in certain cases could be considered personal information. We use Technologies that are essentially small data files placed on your device that allow us to record certain pieces of information whenever you visit or interact with the Website and Services. If you would like to opt out of the cookies and similar technologies we employ on the Website and Services, you may do so by blocking, deleting, or disabling them as your browser or device permits or by changing your setting and preferences.
iii. The lawful bases we rely on for processing personal information are (if and when applicable):
a. The data subject has given consent to the processing of his or her personal information;
b. Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
c. processing is necessary for compliance with a legal obligation to which the controller is subject; and/or
d. Processing is necessary for the purposes of legitimate interest.
2. CUSTOMER INFORMATION
2.1. For the avoidance of doubt, Ocean Security is processing Customer Information (as defined below) on behalf of the applicable customer. Therefore, the customer is responsible party for the security, integrity and authorized usage of Customer Information in the context of the services and also for obtaining consents, permissions and providing any required data subject rights and fair processing notices required for the collection and usage of such Customer Information. The customer is the sole responsible to ensure that the use of the Services is permitted under the applicable laws and jurisdictions.
2.2. Ocean Security has a contractual relationship with its customers. In the context of Ocean Security’s services, the customer can decide which information (“ Customer Information ”) the customer will allow Ocean Security to access to. Customer Information is not regulated by this Privacy Policy, and this paragraph is provided only for transparency purposes, since Ocean Security is a data processor/service provider of the Customer Information. If you have any questions related to the Customer Information, please contact the customer directly.
3. HOW WE PROTECT AND RETAIN YOUR PERSONAL INFORMATION
3.1. Security . We have implemented and maintain reasonable technical, organizational and security measures designed to protect your personal information. However, please note that we cannot guarantee that the personal information will not be compromised as a result of unauthorized penetration to our servers. As the security of information depends in part on the security of the computer, device or network you use to communicate with us and the security you use to protect your user IDs and passwords, please make sure to take appropriate measures to protect this information.
3.2. Retention of your personal information . Your personal information will be stored until we delete our records, and we proactively delete it, or if you send a valid deletion request. Please note that in some circumstances we store your personal information for longer periods of time, for example (i) where we are required to do so in accordance with legal, regulatory, tax or accounting requirements, or (ii) for us to have an accurate record of your dealings with us in the event of any complaints or challenges, and/or (iii) if we reasonably believe there is a prospect of litigation relating to your personal information or dealings.
5. YOUR PRIVACY RIGHTS
5.1. The following rights (which may be subject to certain exemptions or derogations) shall apply to certain individuals (some of which only apply to individuals protected by specific laws):
i. You have the right to withdraw consent to the processing, where consent is the basis of processing.
ii. You have the right to access the personal information that we hold and request further details about how we process it, under certain conditions.
iii. You have the right to demand rectification of inaccurate personal information about you. We will promptly correct any information found to be incorrect.
iv. You have the right to object to unlawful data processing under certain conditions.
v. You have the right to the erasure of past data about you (your “right to be forgotten”) under certain conditions.
vi. You have the right to demand that we restrict the processing of your personal information, under certain conditions, if you believe we have exceeded the legitimate basis for processing, the processing is no longer necessary, or if you believe your personal information is inaccurate.
vii. You have the right to data portability of personal information concerning you that you provided us in a structured, commonly used, and machine-readable format, subject to certain conditions.
viii. The personal information we collect is not used for automated decision-making and profiling, except for automated processes in the context of marketing. As stated above, you can opt out of direct marketing by Ocean Security by contacting Ocean Security directly or by following the instructions through the unsubscribe options in our email messages.
5.2. You can exercise your rights by contacting us at . You may use an authorized agent to submit a request on your behalf if you provide the authorized agent written permission signed by you. To protect your privacy, we may take steps to verify your identity before fulfilling your request. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly in accordance with applicable law or inform you if we require further information in order to fulfil your request. When processing your request, we may ask you for additional information to confirm or verify your identity and for security purposes, before processing and/or honoring your request. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive. In the event that your request would adversely affect the rights and freedoms of others (for example, would impact the duty of confidentiality we owe to others) or if we are legally entitled to deal with your request in a different way than initial requested, we will address your request to the maximum extent possible, all in accordance with applicable law.
5.3. Marketing emails – opt-out : You may choose not to receive marketing email of this type by sending a single email with the subject "BLOCK" to . Please note that the email must come from the email account you wish to block OR if you receive an unwanted email from us, you can use the unsubscribe link found at the bottom of the email to opt out of receiving future emails, and we will process your request within a reasonable time after receipt.
6. INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION
In order to run our business and provide our Website and Services to you, we transfer personal information to certain countries around the world, including to our affiliates and service providers, many of whom are located outside of your jurisdiction. Therefore, your personal information may be processed in countries with privacy laws that are different from privacy laws in your country. Whenever we make such transfers, we will use commercially reasonable efforts to implement an appropriate level of protection to your personal information by implementing at least one of the following safeguards:
i. making sure the destination country has been deemed to provide an adequate level of protection for personal information; and/or
ii. by executing implement data onward transfer instruments such as data processing and protection agreements.
7. USE BY CHILDREN.
We do not offer our products or services for use by children and, therefore, we do not knowingly collect personal information from, and/or about children under the age of 18. If you are under the age of 18, do not provide any information to us without the involvement of a parent or a guardian. In the event that we become aware that you provide personal information in violation of applicable privacy laws, we reserve the right to delete it. If you believe that we might have any such information, please contact us at .
8. INTERACTION WITH THIRD PARTY PRODUCTS.
We enable you to interact with third party websites, mobile software applications and products or services that are not owned, or controlled, by us (each, a “ Third Party Service ”). We are not responsible for the privacy practices or the content of such Third Party Services. Please be aware that Third Party Services can collect personal information from you. Accordingly, we encourage you to read the terms and conditions and privacy policies of each Third Party Service.
9. ANALYTIC TOOLS / COOKIES
10. CONTACT US. If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at .
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